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Direct Aid Program
What is the DIRECT AID PROGRAM (DAP)?
The Direct Aid Program (DAP) is a flexible, small grants program for selected recipient countries, funded by the Australian Government through Australian Aid (AusAid) and managed by the Australian Department of Foreign Affairs and Trade. The goal of DAP is to address humanitarian hardship while at the same time advancing Australia’s international relations and public diplomacy objectives. The program is aimed primarily at supporting small-scale development projects/activities that involve beneficiaries directly in the identification, design and management of the projects.
DAP Philippines
DAP Philippines is designed to support projects which directly contribute to the welfare and income-generating capacity of poor or disadvantaged groups, or enhance the long-term productivity and sustainability of the physical environment. It also supports activities of cultural significance and sporting equipment for particularly disadvantaged or remote communities. DAP Philippines prioritises assistance to farmers, persons with disabilities, women and indigenous peoples. Projects funded by DAP Philippines include basic infrastructure in support of agriculture and education, manufacturing, water and sanitation, environmental protection, educational materials production and information technology equipment.
Who may apply?
Any properly constituted non-government organisation (NGO) or People’s Organisation (PO) engaged in development work based in the Philippines and managed primarily by Filipinos and registered with either the Securities and Exchange Commission (SEC) or the Cooperative Development Authority (CDA).
Who administers DAP Philippines?
Project proposals submitted to DAP Philippines are considered by a Committee chaired by the Ambassador of the Australian Embassy in Manila.
What selection criteria are used for projects?
Consideration will be given to project proposals where:
- the aim of the proposal is developmental, not charitable or commercial
the proposal directly meets specific needs of disadvantaged groups (such as farmers, fishermen, urban and rural poor, indigenous tribes, disabled and women) - the resources of the group (either in the form of labour, technical support, administrative cost, materials, existing assets or cash) are put up as counterpart contribution
- the proponent can demonstrate that it can effectively implement the project and provide accurate progress reports
- women’s participation is encouraged
- sound environmental practices are encouraged
- What form does DAP Philippines assistance take?
- Assistance in the form of cash grants, to pay for durable items of long-term benefit to the beneficiaries (e.g. hardware, construction materials, common-service facilities for income-generating projects). DAP Philippines funds requests up to a limit of approximately PhP 250,000.
What does DAP Philippines usually not fund?
- Project consumables (feeds, medicines, veterinary charges)
Administrative costs (including the following)
salaries, honoraria, travel allowance
fuel, rent, electricity, project supplies or equipment
food, merienda, registration fees for training
communication and transportation expenses - Large-scale infrastructure projects
- Conferences, study grants, researchers, scholarship programs
- Livestock and poultry production
- Revolving funds/Relending programs/Social credits
- Transportation/Vehicles/Labour Costs
- Contingency/Miscellaneous Charges
To whom should project proposals be addressed?
Project proposals and other DAP-related correspondence should be addressed to:
Resource Officer, Direct Aid Program (DAP)
AUSTRALIAN EMBASSY
Level 23-Tower 2, RCBC Plaza
6819 Ayala Avenue, 1200 Makati City
(phone) (632) 7578 262
(fax) (632) 7578 346
Potential beneficiaries are required to submit a project proposal, outlining the following:
I. General Information
Title of the project
Location
Duration
Target Beneficiaries (number, sectoral grouping, income level)
Total project cost (in pesos)
Amount requested
Proponent’s counterpart
Other sources (if applicable)
Name of proponent organization
Contact person, address and telephone number
II. Project Concept and Design
A. Project Description
Outline the problems and needs of the target beneficiaries and briefly describe how the project intends to address these.
What criteria were used in selecting the target beneficiaries?
Include a short statement of the goal and objectives of the project?
B. Project Implementation Plan (PIP) - Complete the PIP form addressing the following:
Components and Activities – enumerate the project components and specific activities to be implemented to achieve the project goal and objectives.
Timeframe/Schedule – indicate when the specific activities will be implemented including start and completion dates.
Expected Outputs – identify the target results/outputs expected from the activity/activities to be undertaken.
Resource Requirement – list the significant human and material resources required to undertake the activities. For resources not readily available, describe/detail how they will be accessed.
Cost Estimates – provide a costing or all major items/components and proposed source of funding.
C. Repair and Maintenance Plan
What arrangements will be made to meet costs of repair and maintenance?
Who will have custody of the materials? Where will they be stored?
Where will you get funds for the repair and maintenance?
III. Implementation Arrangements and Institutional Capability
Indicate the organizations and individuals (including the beneficiaries) who will be involved in the proposed project.
Describe their various roles and responsibilities to the project from project planning, implementation, monitoring and evaluation.
Provide details of relevant experience and capability of the proponent organization and all others concerned in implementing and managing the proposed activities (track record).
List of past projects implemented. Indicate funding source and the form of assistance given.
IV. Benefits and Justification
Enumerate the benefits expected from the project.
Describe the distribution of benefits among men and women. Discuss the project’s potential impact on women.
Will the project need additional funding in the future? (please provide cash flow projection). Discuss the organization’s guidelines for control and use of income derived from the project.
V. Potential Risks
Identify the possible risks and common causes of failures in projects of this type.
What are the chances of them occurring during the life of the project?
What measures will be implemented to reduce, if not eliminate, these risks?
VI. Environmental Effects
Describe the project’s possible positive and negative implications on its immediate environment.
VII. Checklist of Required Annexes
Proponent organisation’s registration documents and By-Laws
Evidence of availability of counterpart (notarised)
Latest notarised financial (income and expenses) statement
Latest bank statement of account certificate (copy of passbook)
Map/sketch of the project site (with landmarks and main roads)
Original certified quotation (from 3 suppliers reflecting detailed breakdown for each item/bill of materials requested and with contact information
Letters of recommendation from Government/Non-Government Organization
Board Resolution designating its authorized representative to negotiate and sign document in behalf of the organisation
(if applicable), Lay-out or blueprint of proposed project involving construction (e.g. water system, building)